Stud Book Entry Regulations

Entries for the Stud Book will only be received from financial members of the Society on the distinct understanding that the entrant agrees to inspection, if necessary, also to pay half the cost of such inspection and to accept the decision of the Federal Council after receiving its Inspector’s report.
All entries must be made on the Society’s official forms, and must be forwarded direct to the Secretary, together with the prescribed fees.
The Secretary shall collect all fees payable on entries lodged and take all necessary steps within their power to certify to the correctness of such entries. Before the publication of any volume of the Stud Book, all entries shall be finally examined by an Editing Committee appointed by the Federal Council, and any queried entries shall be referred by this Committee to the Federal Council whose decision shall be final.
The Federal Council reserves the right to refuse any entry if deemed necessary in the interests of the Society, without assigning a reason, and also reserves the right to cancel the registration of any animal, the pedigree of which already appears in a published volume, if it is proved to its satisfaction that the information published is incorrect.
The onus shall rest on the entrant in all cases of satisfying the Federal Council of the undoubted purity of all animals submitted for registration.
Members will be held responsible for the accuracy of all information supplied, and the Federal Council may refuse to permit any alteration to be made to any pedigree submitted for inclusion in the Stud Book, and may cancel the entry, if the particulars originally supplied are proved incorrect.
The Society will not be responsible for any loss or damage that may be sustained by any one through the inaccuracy, omission, alteration or cancellation of any entry.
The application for the registration of a stallion in the Commonwealth Clydesdale Stud Book must contain name, date of birth, colour, and an accurate description of any white markings, particulars of brands and the name and address of the breeder and present owner, in addition to the pedigree of the animal.
Each stallion bred in the Commonwealth must be the progeny of a registered sire (which is of “Clydesdale breeding”, as defined in Regulation 10) and his dam must be registered in the numbered section of this Society’s Stud Book. Such stallions must also have been recorded as progeny in accordance with the Regulations, if born prior to the 1st August, 1985.
Stallions bred in Great Britain or Ireland and registered in the Clydesdale Stud Book of Great Britain and Ireland or the progeny of sire and dam so registered (born in transit) will be eligible for registration at half fee.
Stallions bred overseas and registered in Stud Books including the Clydesdale Stud Book of Great Britain and Ireland, must be proved to possess three (3) pure crosses of “Clydesdale breeding” (that is to say, their sire, the sire of their dam, the sire of their second dam, be of “Clydesdale breeding” as defined in the following paragraph). (Such stallions will also be accepted at half fee).
The term “Clydesdale breeding” means a stallion entered in the Commonwealth Clydesdale Book, or Volume 1 of the Australian Clydesdale Stud Book, or entered as a Clydesdale in Volumes 1. – X. of the Draught Horse Stud Book of Australia, or in Volumes 6, 7 and 8 of the New Zealand Draught Horse Stud Book, or bred in Great Britain, Ireland or New Zealand and registered in the Clydesdale Stud Book of Great Britain and Ireland or the New Zealand Clydesdale Stud Book.
The application for the registration of a gelding in the Commonwealth Clydesdale Stud Book must contain the registered name, date of birth, colour and an accurate description of any white markings, particulars of brands and the name and address of the breeder and present owner, in addition to the pedigree of the animal.
Each gelding bred in the Commonwealth must be the progeny of a registered sire (which is of “Clydesdale breeding”, as defined in Regulation 10) and his dam must be a registered (numbered) mare already entered in this Society’s Stud Book and must have been progeny recorded in accordance with the Regulations, if born prior to 1st August, 1985.
Geldings bred in Great Britain or Ireland and registered in the Clydesdale Stud Book of Great Britain and Ireland will be eligible for registration.
Stallions castrated are eligible for transfer to the gelding register at no fee.
Progeny recorded colts can be adult registered directly into the gelding register, if born prior to 1st August, 1985.
The application for the registration of a mare in the numbered section of the Commonwealth Clydesdale Stud Book must contain the name, date of birth, colour and an accurate description of any white markings, particulars of brands and the name and address of the breeder and present owner, in addition to the pedigree of the animal and a complete list of all progeny bred from her to date.
Each mare bred in the Commonwealth must be the progeny of a registered sire (which is of “Clydesdale breeding”, as defined in Regulation 10) and her dam must be a registered (numbered) mare already entered in this Society’s Stud Book, and must have been recorded as progeny in accordance with the Regulations, if born prior to 1st August, 1985.
Mares bred in Great Britain or Ireland and registered in the Clydesdale Stud Book of Great Britain and Ireland, or the progeny of sire and dam so registered (born in transit) will be eligible for registration at half fee.
Mares bred overseas and registered in Stud Books including the Clydesdale Stud Book of Great Britain and Ireland must be proved to possess two (2) pure crosses of “Clydesdale breeding” (that is to say, their sire, the sire of their dam must be of “Clydesdale breeding”, as previously defined in the Rules). (Such mares will also be accepted at half fee).
The registration of any Australian-bred animal in any Stud Book published outside the Commonwealth will not be recognised by this Society, and any such animal must comply with the regulations governing registration in this Society’s Stud Book before it or its progeny will be accepted.
The progeny of Artificial Insemination and Embryo Transfer will be accepted by the Society as per the following.
1. The Progeny of artificial insemination is permitted to be registered provided:
  1. The prescribed forms are completed and lodged with the Registrar
  2. DNA typing of stallion, mare and progeny is carried out and is available to the Society.
2. The Society will not be held responsible for any loss/damage incurred by AI procedure undertaken by any veterinarian or technician listed in any publication of the Society.
3. The registration of progeny by embryo transfer is permitted providing the DNA typing of the stallion, mare and progeny is carried out and is available to the Society and the Society is furnished with adequate notification of the procedure by the veterinary Surgeon involved. Only one foal registration per mare per breeding season is permitted.
4. A maximum of 20 foals can be registered by one stallion in a breeding season.
All eligible animals imported from overseas must (on arrival) be registered in this Society’s Stud Book, and the application must be accompanied by a certificate of registration from the Secretary of a recognised Stud Book published in the country from which such animal was imported.
For each animal born after 1st August, being the progeny of registered (numbered) parents, official application for registration must be received by 31st July of that breeding season. Failure to comply with this regulation shall incur a penalty fee of double that of the registration fee, in addition to the registration fee in respect of each animal, providing application is lodged within the following breeding season.
1. Each such application shall be accompanied by a Certificate of Service as from the 1st August, 1981, if the breeder is not the owner of the sire.
2. After 24 months post foaling season, parentage is to be determined by three way DNA identification (including progeny, sire and dam). All associated costs shall be borne by the applicant. After 36 months, post foaling season, an animal shall be ineligible for registration.
3. The Society will only register or enter the progeny of stallions of which a Veterinary Certificate has been lodged with the Secretary stating that such sire is free from hereditary diseases and unsoundness as prescribed by Federal Council from time to time. This requirement applies to stallions born after the 1st August, 1981.
4. If born in Australia after 1st August, 1982, be branded within twelve months of foaling or when sold, whichever is sooner; and
  1. If bred in the State of Queensland be branded with the breeder’s registered brand over a
  2. breeding number over the last numeral of the year of foaling.
  3. If bred in a State of the Commonwealth of Australia other than Queensland, be branded on the near shoulder with the breeder’s brand and be branded on the off shoulder with the breeding number over the last numeral of the year of foaling.
  4. The breeding number shall indicate the order in point of time in which the animal was foaled in relation to other animals (regardless of sex) of such first owner bearing the same brand and tendered for registration. No two foals of the same first owner shall be branded with the same number.
5. The year of ageing Clydesdales commences on 1st August each year. Imported Clydesdales are to be
6. branded with the importer’s brand.
Animals which are already recorded as progeny of their dams in the Stud Book must be registered as adults before their progeny can be accepted, if born prior to 1st August, 1985.
Notification of transfer by the vendor within sixty days from date of sale of any animal registered or recorded in the Stud Book is compulsory. When a female is being transferred, it must be definitely stated whether or not she has been served, and, if served, the name of the stallion and the date of service must be given. Such transfers must be made on the Society’s official forms, in respect of all sales effected on or after 1st October, 1925, and be lodged with the Secretary, together with the prescribed fee. Failure to comply with this rule will entail a penalty as determined from time to time per head on the vendor, in addition to the transfer fee, and no transfer for an animal will be accepted unless its registration has been completed.
Every breeder must register a separate stud name, of not more than two words and shall not exceed 16 characters, for use exclusively as a prefix to the names of animals bred by them. The final granting of any application for the registration of a stud name shall rest with the Federal Council, which will, as far as possible, safeguard stud names registered with the Clydesdale Horse Societies of Great Britain and Ireland, and New Zealand. (No fee). Each stud name must carry its own individual stud brand.
The purchaser of a stud shall have no right to the previous owner’s prefix, except with the written sanction of the previous owner and with the approval of the Federal Council.
An animal’s name shall not exceed 36 characters, including the breeder’s prefix, which must be used and no stud prefix other than the breeder’s will be permitted as any portion of the name. Names, once registered, cannot afterwards be changed.
No animal imported after 1st January, 1927, will be accepted for registration while the name contains any registered Australian stud prefix, unless such animal had been named when recorded as a foal by the breeder in a recognised Stud Book published in the country where the animal was bred.
The breeder of an animal is the owner of its dam at date of foaling.
All deaths and castrations of registered animals must be notified within sixty days.
It shall be the duty of all members to keep proper records of their stud breeding activities, such records to be open for inspection at any time by any person appointed by any Branch or the Federal Council.